Mechanical Contract Manager

Mechanical FM Contracts Manager

Sheffield

Our client is a leading provider of comprehensive Mechanical & Electrical Building Services and Facilities Management solutions. We specialise in delivering high-quality services across various sectors, ensuring optimal operational efficiency and client satisfaction. As we continue to expand our operations, we are seeking a skilled Facilities Management Contracts Manager for Mechanical Systems to join our dynamic team.

The Mechanical Services Manager is responsible for overseeing the delivery of all mechanical services maintenance—including heating, gas, ventilation, cellar cooling, and air conditioning—across a large hospitality-focused client estate. The role ensures safe, compliant, energy-efficient operation of all mechanical assets while providing a high-quality service aligned with the client’s hospitality standards. The manager leads a multi-disciplinary team, coordinates subcontractors, and supports operational performance through strong technical, managerial, and customer-facing skills.

Job Description

Leadership & Team Management

• Lead, coach, and develop a team of Mechanical, Heating & Gas, Cellar Cooling, and Air Conditioning Technicians.
• Monitor performance through KPIs, reviews, and training plans.
• Manage resource planning, scheduling, overtime, and shift requirements.
• Promote a positive, safe, and collaborative team culture.
• Operational Delivery
• Oversee delivery of PPM (planned preventive maintenance), reactive repairs, statutory testing, and minor mechanical projects across the account.
• Ensure mechanical systems—including boilers, heating plant, gas appliances, ventilation units, AHUs, cellar cooling, refrigeration, and air conditioning—are maintained to industry and client standards.
• Provide technical guidance and support in resolving complex faults.
• Implement robust maintenance procedures, ensuring minimal downtime and maximum asset reliability.

Compliance & Safety

• Ensure full compliance with statutory regulations: Gas Safe, F-Gas, HVAC standards and all mechanical safety requirements.
• Maintain accurate and up-to-date maintenance documentation and certification. • Oversee creation and review of RAMS, permits to work, and safety procedures.
• Conduct safety briefings, toolbox talks, and promote best-practice H&S culture.

Client Relationship & Stakeholder Engagement

• Act as the primary technical contact for mechanical services across the hospitality estate.
• Build strong relationships with client operations teams, property managers, and stakeholders.
• Provide regular performance reporting, asset insights, and recommendations for improvements.
• Support client initiatives relating to comfort, guest experience, and energy efficiency.

Financial & Commercial Management

• Manage mechanical services budgets, including labour, materials, subcontractor costs, statutory testing, and minor works.
• Track expenditure against budget and ensure value for money at all times.
• Support procurement of mechanical equipment, gas components, and specialist contractor services.
• Review contractor performance, validate quotations, and approve invoices.
• Identify opportunities for cost savings, improved system efficiency, and lifecycle planning

Continuous Improvement

• Drive improvement in mechanical performance, system reliability, and environmental efficiency across the estate.
• Support innovation in HVAC/R (heating, ventilation, air conditioning & refrigeration) and mechanical service delivery.
• Contribute to minor works projects, refurbishments, system upgrades, and asset replacement planning.
• Analyse trends from CAFM systems to reduce reactive faults and improve asset condition.
• Manage any absence with the team effectively and ensure the appropriate processes are followed
• Manage financial budgets and expenditure to ensure cost control is in place. Maximise P&L performance through good commercial acumen and practice
• Support revenue and margin growth through strong business development and maximising any opportunities available
• Any other duties which are required by the business and within the scope of the role

Personal Specification

• Proven experience in a Mechanical Services Manager or Senior Mechanical Engineer role.
• Strong technical expertise in heating & gas systems, including Gas Safe regulations.
• Experience leading multi-disciplinary mechanical teams.
• Relevant gas qualifications, such as:
• o CCN1 – Core Domestic Gas Safety o CENWAT – Boilers & Water Heaters o COMCAT (if applicable to catering environments) o CODNCO1/COCN1 – Commercial Gas Safety o ICPN1/ICAE1 – Pipework and appliances
• Knowledge of refrigeration, cellar cooling, air conditioning, ventilation, and HVAC plant.
• Strong understanding of statutory compliance and maintenance procedures.
• Strong technical knowledge of heating & gas systems, refrigeration/cellar cooling, air conditioning, ventilation, and mechanical plant.
• Understanding of statutory compliance (Gas Safe, F-Gas, HVAC regulations).
• Excellent client-facing communication and relationship management skills.
• Experience of maintaining client relations and tendering for new work
• SSTS/SMSTS Desirable
• Application of their vocation experience to the benefit of the business
• A decisive, results focused Leader with strong organisational, prioritisation and project management
• skills
• Ability to use own initiative, working accurately with policies and procedures
• Excellent knowledge of maintenance service across PPM’s, reactive and quoted works
• A working understanding of Electrical, Mechanical and Building Fabric equipment
• Excellent written and verbal communication skills
• Highly flexible and self-driven with strong ability to manage their own time
• Prioritise workload and meet deadlines