Privacy Notice
Introduction
This Privacy Notice explains how Multitask Personnel Ltd (07368033), Unit 4 Amberley Court, 101 Effingham Street, Rotherham, S65 1BL ("we", "us" or "our") collects, uses and protects personal data during our recruitment and business activities.
We understand that handling personal data responsibly is essential to maintaining trust and meeting our legal obligations under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who this Notice applies to -
This Privacy Notice applies to:
- Candidates – individuals who register with us for recruitment services
- Client Contacts – individuals employed by our clients
- Supplier Representatives – individuals working for our service providers
- Website Users – individuals who interact with our website
How we collect personal data -
For candidates we may collect information:
- Directly from you when you apply for a job, upload a CV, contact us by phone or email, or meet us at an event
- From publicly available sources such as LinkedIn, professional networking sites or company websites
- From job boards, CV databases and recruitment platforms
- From referees and background check providers
For client contacts and suppliers, we may collect information:
- When you contact us by phone, email or through our website
- From professional networking sites or public business directories
The information we hold -
Candidates:
- Name, address, email address, phone number
- CV, qualifications, employment history and references
- Right to work documentation and proof of identity
- Salary, benefits and work preferences
- Any other information you choose to share with us relevant to your job search
- Sensitive data, such as health or diversity information, only where necessary and with your consent
Client contacts and suppliers:
- Name, job title, employer, business address, email address and phone number
- Details of our communications and business relationship
How we use personal data -
We process personal data to:
- Provide recruitment services to candidates and clients
- Match candidates to current and future job opportunities
- Maintain business relationships with clients and suppliers
- Comply with our legal and regulatory obligations
- Monitor equality and diversity in the recruitment process (with consent)
- Improve our services and website
Lawful bases for processing -
We rely on the following lawful bases:
- Legitimate interest – to operate our recruitment business and maintain professional relationships
- Performance of a contract – when processing is necessary to fulfil an agreement with you
- Legal obligation – to meet statutory requirements such as right to work checks
- Consent – for specific activities such as sending job alerts or processing sensitive data, which you can withdraw at any time
Data retention -
We keep personal data only for as long as necessary:
- Candidate data for up to 2 years after our last contact unless you ask us to delete it sooner
- Placed candidate data and payroll records for up to 6 years to meet legal obligations
- Client and supplier contact details for as long as we have a business relationship or are required to keep them by law
Once data is no longer needed it will be securely deleted or anonymised.
Sharing your information -
We may share your information with:
- Potential employers (with your consent)
- Payroll and software providers who support our services and comply with UK GDPR
- Regulatory bodies and authorities when required by law
We do not sell personal data to third parties.
Your rights -
Under UK GDPR you have the right to:
- Be informed about how we use your data
- Access the personal data we hold about you
- Request correction or deletion of your data
- Restrict or object to our processing of your data
- Request a copy of your data in a portable format
- Withdraw your consent where processing is based on consent
- Not be subject to decisions made solely by automated means
You can exercise these rights by contacting us using the details below.
Security -
We store your personal data on secure systems and take appropriate measures to prevent unauthorised access, loss or misuse.
Contact us -
If you have any questions or concerns about this notice or our data practices, please contact:
Data Protection Officer
Name: Faye Tune
Email: f.tune@multitaskpersonnel.co.uk
Tel: 01709 820102
Changes to this notice -
We may update this Privacy Notice from time to time. The latest version will always be available on our website.