- Executive Assistant – Business Operations Coordinator
- Salary: £35k
- Monday to Friday – office hours based on site.
- Location: Beverley - Hull
Our amazing client are a fast-growing renewable energy business.
The Role
They are looking for an ambitious, highly organised, and commercially minded
individual who thrives in a startup environment and enjoys building processes, solving
problems, and helping a business scale.
This is more than a traditional Executive Assistant role. You will be a trusted partner to
the Founder, helping manage day-to-day operations, finance administration, customer
and supplier relationships, project coordination, and business growth initiatives
Key Responsibilities
Manage the Founder's meetings, travel bookings, and priorities.
• Prepare presentations, proposals, reports, and meeting documentation.
• Follow up on actions arising from meetings and strategic discussions.
• Screen communications and assist with stakeholder management.
• Support fundraising, partnership, and business development activities.
• Act as a trusted point of contact across the business.
• Support the wider groups priorities, financial and administration tasks
• Help establish and maintain scalable operational processes.
• Coordinate activities across sales, procurement, finance, and project delivery.
• Maintain company documentation, systems, and records.
• Assist with compliance, insurance, health and safety, and company governance
requirements.
• Support project administration.
• Coordinate communication between customers, suppliers, installers, and
contractors.
• Assist with quotations, proposals, tenders, and project reporting.
• Support procurement activities and supplier engagement.
• Process invoices, purchase orders, and expenses.
• Support accounts payable and receivable functions.
• Monitor cash flow and payment schedules.
• Assist with monthly reporting and management accounts.
• Work with accountants and external service providers.
• Help develop efficient financial controls as the business grows.
About You
• Experience in Executive Assistant, Operations Coordinator, Office Manager,
Project Coordinator, or similar role. Must be able to engage senior leadership.
• Strong organisational and multitasking skills.
• Commercial awareness and business acumen.
• Experience with finance administration, invoicing, and reporting.
• Excellent Microsoft 365 skills.
• Comfortable working independently and taking ownership.
• Self-starter who takes initiative with a strong presence and influencing skills.
• Experience within renewable energy, construction, engineering, technology,
or a startup businesses.
• Knowledge of Xero, QuickBooks, Sage, NetSuite, or similar systems.
• Project coordination or operations management experience.
• The ability to support the wider teams across site showing excellent
communication skills.
• Working in a busy and demanding environment.
• Resilient and responsive to change, encourage others to buy into the vision.
• Shows pride, strong judgement, and risk management skills.
• Strong communication skills
• Equipped to hit the ground running and deliver results at pace, while
maintaining poise and safe workplace.
Benefits
• Salary & Benefits - £35,000 DOE
• Option to enrol in Company Pension Scheme
• 25 Day annual Leave
For more information, please contact Multitask and ask to speak to managing
consultant Terri.