Executive Assistant – Business Operations Coordinator
Salary: £35k
Monday to Friday – office hours based on site.
Location: Sheffield – Parking on site
Our amazing client are a fast-growing renewable energy business.
The Role
They are looking for an ambitious, highly organised, and commercially minded individual who thrives in a startup environment and enjoys building processes, solving problems, and helping a business scale.
This is more than a traditional Executive Assistant role. You will be a trusted partner to the Founder, helping manage day-to-day operations, finance administration, customer and supplier relationships, project coordination, and business growth initiatives
Key Responsibilities
Manage the Founder's meetings, travel bookings, and priorities.
- Prepare presentations, proposals, reports, and meeting documentation.
- Follow up on actions arising from meetings and strategic discussions.
- Screen communications and assist with stakeholder management.
- Support fundraising, partnership, and business development activities.
- Act as a trusted point of contact across the business.
- Support the wider groups priorities, financial and administration tasks
- Help establish and maintain scalable operational processes.
- Coordinate activities across sales, procurement, finance, and project delivery.
- Maintain company documentation, systems, and records.
- Assist with compliance, insurance, health and safety, and company governance requirements.
- Support project administration.
- Coordinate communication between customers, suppliers, installers, and contractors.
- Assist with quotations, proposals, tenders, and project reporting.
- Support procurement activities and supplier engagement.
- Process invoices, purchase orders, and expenses.
- Support accounts payable and receivable functions.
- Monitor cash flow and payment schedules.
- Assist with monthly reporting and management accounts.
- Work with accountants and external service providers.
- Help develop efficient financial controls as the business grows.
About You
- Experience in Executive Assistant, Operations Coordinator, Office Manager, Project Coordinator, or similar role. Must be able to engage senior leadership.
- Strong organisational and multitasking skills.
- Commercial awareness and business acumen.
- Experience with finance administration, invoicing, and reporting.
- Excellent Microsoft 365 skills.
- Comfortable working independently and taking ownership.
- Self-starter who takes initiative with a strong presence and influencing skills.
- Experience within renewable energy, construction, engineering, technology, or a startup businesses.
- Knowledge of Xero, QuickBooks, Sage, NetSuite, or similar systems.
- Project coordination or operations management experience.
- The ability to support the wider teams across site showing excellent communication skills.
- Working in a busy and demanding environment.
- Resilient and responsive to change, encourage others to buy into the vision.
- Shows pride, strong judgement, and risk management skills.
- Strong communication skills
- Equipped to hit the ground running and deliver results at pace, while maintaining poise and safe workplace.
Benefits
- Salary & Benefits - £35,000 DOE
- Option to enrol in Company Pension Scheme
- 25 Day annual Leave
For more information, please contact Multitask and ask to speak to managing consultant Terri.
This vacancy is being advertised on behalf of Multitask Personnel Ltd, who are operating as an employment agency.
Please note: As a professional and reputable recruitment business, Multitask Personnel Ltd will not submit your CV to our client without first speaking with you to discuss your application and suitability for the role.
Your application will be reviewed by one of our recruitment consultants, who will contact you should your skills and experience match the requirements of the position.
Due to the high volume of applications received, if you have not heard from us within 72 hours, please assume that your application has been unsuccessful on this occasion.