Business Support Administrator

Business Support Administrator

Location: Sheffield
Salary: £25,138 per annum
Hours: 37.5hrs Mon-Fri

Multitask Personnel are recruiting on behalf of a leading provider of Mechanical & Electrical Building Services and Facilities Management solutions. We are seeking a detail-driven and organised FM Business Support Administrator to join their team based in Sheffield.

This is a pivotal role that supports the smooth running of FM operations by managing administrative processes, coordinating job scheduling, and ensuring accurate and timely documentation across the business.

Key Responsibilities

• Use Microsoft Office to prepare and manage correspondence, spreadsheets, databases, and reports
• Produce quotes, purchase orders and invoices
• Assist with processing supplier invoices for the accounts department
• Generate reports from subcontractor data and distribute to clients
• Maintain accurate scheduling records for PPM, periodic maintenance and inspections
• Operate and update CAFM systems such as Joblogic, Maximo, or Easybuild
• Receive and log incoming client calls, raise work orders and allocate to technicians
• Track and record job details in the CAFM system including subcontractor updates and technician timesheets
• Maintain updated site and client records
• Arrange travel and accommodation for staff and clients
• Perform general administrative tasks such as document handling, stationery orders, and post distribution
• Prepare internal documentation in line with ISO procedures
• Liaise with internal Health & Safety and HR teams to support training and development
• Collaborate with internal departments and external contacts to ensure seamless communication and service delivery

Candidate Requirements

• Background in Facilities Management or Construction is desirable
• Confident IT user with strong Microsoft Office skills
• Familiarity with business software such as Joblogic or accounting packages is advantageous
• Ability to prioritise workload and manage time effectively
• High attention to detail and accuracy
• Strong communication skills, both written and verbal
• Self-motivated and capable of working independently while following company procedures

What’s on Offer

• Basic salary of £25,138 per annum
• 33 days annual leave including statutory holidays, with long service accrual (1 extra day per 5 years’ service, up to 5 additional days)
• Company pension scheme
• Private Healthcare
• Group Life Assurance
• Monday to Friday working hours with an early finish on Fridays
• Opportunity to work within a professional, supportive team environment with career development prospects

To apply or find out more please send your CV to f.tune@multitaskpersonnel.co.uk or call Faye on 01709 820102