Administrator

Administrator

Location: Sheffield
Hours: Full time, Monday to Friday (37.5 hours per week)
Salary: Competitive, depending on experience
Contract: Permanent

The role

We are recruiting an Administrator to support a busy facilities management operation in Sheffield. This is a fast-paced, highly organised role, ideal for someone who enjoys coordinating jobs, supporting engineers, and keeping accurate records across a CAFM system.

You will be the first point of contact for service requests, ensuring work orders are raised correctly, prioritised appropriately, and allocated to the right resource. You will also support planned maintenance scheduling, documentation, and general office administration to keep service delivery running smoothly.

Key responsibilities – Administrator

• Act as first point of contact for incoming calls and service requests
• Raise, update, and close work orders using a CAFM system
• Allocate jobs to engineers and subcontractors, tracking progress through to completion
• Support PPM scheduling, coordination, and compliance administration
• Produce and issue quotes, purchase orders, and invoices in line with process
• Liaise with suppliers to obtain costs, order updates, and required documentation
• Maintain accurate records, including job notes, service reports, and asset-related information
• Prepare and issue routine reports and support wider business administration tasks
• Ensure customer communication is timely, professional, and accurate

What we are looking for

• Experience in a facilities, property, or maintenance helpdesk environment is preferred
• Confident using CAFM systems and Microsoft Office, particularly Outlook and Excel
• Strong organisational skills with the ability to manage competing priorities
• Clear communication skills for phone, email, and internal coordination
• High attention to detail and a process-driven approach
• A proactive, calm, and professional manner in a busy environment

Benefits – Administrator

• Monday to Friday (37.5 hours per week) £25,138 pa
• Company Pension
• Health Care
• Death in Service

For more information, please contact Beth on 01709 820102 or send your CV to b.childs@multitaskpersonnel.co.uk

Administrator