Office Manager

Location: Sheffield
Duration: Permanent
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Office Manager – Sheffield

Permanent

Multitask Personnel are working with a maintenance company who operate throughout the UK, specialising in Curtain Walling, Structural Glazing & Building Envelopes. We are working alongside them to recruit a driven, experienced Office Manager in Sheffield.

The role of the Office Manager is to manage the administrative support function and liaise with the finance function to ensure the smooth overall running of the company. The main part of the role is managing a small team to ensure that the main day to day duties of the office is done.  These include, but are not limited to:

  • Managing induction, job descriptions, training records
  • Ensuring the completion of prequalification questionnaires and the upkeep of the tender portals and online registrations.
  • Some tendering and technical support – such as printing tender documents and administrative duties around tendering.
  • Some site support, for example the preparation of site starts up packs.
  • Supporting Essential meetings by collating statistics on health, safety, environment and quality, liaising with others to collect information regarding financial reports, sales and marketing reports etc.  and preparing the agenda and notices.
  • Managing the vehicle fleet to the FORS standard.
  • Being responsible for the warehouse and ensuring all staff are trained to the correct level and are aware of their health and safety duties while in the warehouse environment.
  • Making sure all plant and equipment is kept in date and test.
  • Monitor and keep on top of the purchasing system.
  • Manage a team of 4 to 5 people ensuring workload is distributed effectively.

 

HSE Responsibilities

  • Responsible for your own health and safety and that of any other person(s) who may be affected by your actions
  • Report all accidents including RIDDOR, incidents, near misses and fatalities. 
  • Know where the first aid equipment is and who the appointed person is.
  • Know where the accident book is kept and fill out completely in the event of an accident.

Essential Qualifications and Skills

  • Good knowledge of Microsoft Office Package
  • Management experience

What will the company offer?

  • Hours are Monday to Friday 9am-5pm
  • Competitive Package and Benefits
  • Permanent Full-Time opportunity

For more information, please contact Multitask Personnel on 017096 820102

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01709 820102enquiries@multitaskpersonnel.co.uk
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